Aug 30, 2014

SPCC Office Master Data for Speed Net 4.2 Upgradation


Download Link of SPCC Office Master

  1. Download the Office Data of your / respective Circle from SPC site and update this data through SpeedNet Communication.
  2. In Speed Net 4.2
Under Supervisor --> Master -->Offices --> Add Additional Offices --> Click on "UPDATE OFFICES DATA" button.

After Update Office Master Your Attached Offices and BO Listed in other office Option.


HTTUM Salary / Pension Conversion Error


Pay / Salary Conversion Error in TTUM

After CBS Migration, In finacle System Administrator have to Upload PAY, Pension and DA arrears using HTTUM Menu.
  • Before upload first convert Excel format into text file using Conversion TTUM.exe

Issues at the time of conversion


  • The above issue occurs when unspecified format of Pay and Pension File.
  • Excel File contains data of only first three column 
  1. Account Number in Finacle
  2. Amount
  3. Remarks
  • without any column heading in the above three column
Note: Headings should be removed in Excel. Excel Sheet Contains only Data.

Tool for Fix Request Resend COD - Please request after '60' Minutes


Request Resend for COD issues in Postman 7.9.1

whenever Give request in Postman Module 7.9.1 it shows an message as Request already sent to Central Server.
You already Requested on 'Date Time' Please Request After '60' Minutes.


  1. Solution already given by CEPT as exl to fix the above issues.
  2. Download attached tool from PoTools.
  3. Execute at once to fix the request issues.
This Tool was developed using CEPT Solution Script file.


Instruction to Generate Messages in Postman 7.9.1


Generate Delivered / Undelivered article messages in Postman 7.9.1

1) Login as Supervisor in the Postman module.
2) Go to Tools option and  enable create delivery/ Undelivered message.
3) This should be done every day after day end or before day begin

Execute R Net Communication once Create Message.

Speed Net 4.2 dated 16.08.2014 Tiny Version


Simple download of Speed Net 4.2

Download Speed Net communication installer:

Speed Net 4.2 One Updater

New Service-Speed Post Cash on Delivery (SPCOD)


Speed Post Cash On Delivery(SPCOD)

Contractual Service

  1. This is a contractual service that provides the facility of collecting the sum of money specified at the time of posting by the sender and the amount shall be remitted to the sender through ePayment.
  2. The Bulk Customer has to first enter into an agreement with the Department for booking of Speed Post articles, which will result into the customer being allotted an account number. 
  3. Subsequently, the bulk customer will enter into another agreement for booking of Speed Post Cash on Delivery articles, which will involve creation of e-Biller ID


  1. SP COD articles will be identified based on the barcode prefix allotted to specific COD Customers;
  2. Booking & Dispatch of COD articles will be in Speednet;
  3. COD articles will be received for delivery in Speednet and transferred to Meghdoot Postman module - Receipt of information from data center is mandatory – Option to place request to data center to resend information is available;
  4. Payments related to COD articles delivered will be made in Treasury module through ePayment data and Billing will be done in Speednet.

Speednet – Customer Master and Agreement

Creation of COD Bulk customer is similar to any other Bulk Customer except for the mandatory entry of eBiller ID and Barcode prefix allotted to the COD customer.

Speednet – Booking Options

SP COD related options are available under BNPL.

  • Options are available for booking of individual articles as well as bulk booking using Excel File upload.
  • A new communication module has been developed to cater to the needs of processing XML files. 
  • Installation of new communication module is mandatory for the Speednet offices.

Speednet – Individual Articles booking 

Booking options are similar to the existing options and there is not much change.

Speednet – Closing of Bags

Segregate the COD articles and scan them after completion of other Speed Post articles. Then the entries relating to COD articles are printed at the end of the SpeedPost manifest.

Speednet – Bags Receipt and Opening

SP COD articles will be received in Speed Post bags like ordinary SP Articles.

Speednet – Transfer to Meghdoot Postman

Received SP COD articles will be transferred to Meghdoot Postman for delivery through Menu Delivery à SP COD Transfer to Postman – (New menu option created.)

Note: Redirection facility is not provided for SP COD articles in Meghdoot Postman and if the articles are transferred to Meghdoot Postman, they cannot be redirected.Hence, article for redirection should be done by Speed Post PA in respect of missent articles.At the request of addressee also, the SPCOD cannot be redirected.
Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database.

If electronic data is not available, a resend data request will be sent to Central Server. Data center will resend information in about an hour.

If electronic data is available, SP COD articles will be transferred to Meghdoot Postman

Speednet – Reports for COD

Upon transfer of SP COD articles to Meghdoot Postman, a report should be generated through Menu Reportsà Delivery à Speed Post Articles à To Meghdoot Postman Module and hand over the SP COD articles physically along with this report to Postman Delivery Branch.

Speednet – COD Articles booking data – Request option for Supervisor

Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. Hence, an option for resend data request to Central Server is also made available to Supervisor under Tools à Request – Resend COD Booking Data, which can be used if electronic data is not available for SP COD article.

Meghdoot Postman – COD Options

  1. Redirection facility is not provided for COD articles in Postman application.
  2. SP COD article delivery is done through postman application.

Meghdoot Postman – COD Articles Invoicing

  1. Only articles with amount <=Rs 10000 can be given to postman for delivery. 
  2. Once the articles are available in postman , they will appear in COD – Post Sorting form for invoicing.
  3. Meghdoot Postman – COD Articles for BOs
Articles can be invoiced to attached BOs also

> Meghdoot Postman – COD Articles – Returns

• Returns of the invoiced articles can be taken through “Returns” menu option.
• Provision for taking late returns also available.
• Meghdoot Postman – COD Articles – BO Returns
• BO Articles returns can be taken through “BO Remarks” menu option.
• Postman Supervisor has to verify returns of BO COD articles by using the menu option Postman Supervisor -> Treasury -> BO COD Verification.

Meghdoot Postman – COD Articles – Submit

• Submit accounts is must for COD articles like for any other articles.
• Submit accounts should be done for all beats and window also.
• Article disposal information will be transmitted to data center only if submit accounts is done.
• After submit accounts, run Speednet communication to update the delivered and undelivered articles information to central server
• ePayment – Transmission & Receipt of COD
• e-Payment Client needs to call for transmitting SPCOD Articles delivery data to Data center at the office of delivery and for receiving SPCOD payment data at the office of payment. This can be scheduled.
• Note: Speednet Communication updates the delivery information from Meghdoot server to Speednet server and also transmits the information to Speednet Central server.
• Treasury – Payment to COD Customer
• Treasury supervisor has to assign the work of SPCOD Payment to the Treasurer concerned through Masters—Work Distribution Option to get the Payment Menu option to the Treasurer.
• For making payment to the SPCOD Biller Treasurer has to Select the Option Payments—SPCOD Payments as like Epayments.
• Select the data received for payment to the SPCOD biller through fetch option and make payment to the biller through “Cheque” mode only as prescribed in SOP. This is similar to any other epayment billers
• SPCOD Payment Report option has been provided under Reports Menu. Select the details of Designation, Biller Name etc., as like Epayment Report.
• Details of the SPCOD articles for which payment has been made for the day will be displayed in SP COD Payment Repot. Amount to the biller will be paid deducting the SPCOD fee and Taxes as prescribed from the Total amount Received. 
• In HO Summary the amount paid to the biller will be adjusted against Drawn from Bank amount and the Remaining amount will be adjusted against SPCOD Fee and Taxes as like other E Bill payments, Ebill Collection.
• In respect of SOs. these details will be available in the SO daily account.

Return to Sender:

• Delivery of RTS Articles will be as in the case of normal COD articles.
• The COD Value appear as zero (‘0’) for articles received for delivery as undelivered and returned to sender.
• However, for RTS Articles double the rate of Speed post tariff will be collected at the time of monthly billing.

Monthly Billing :

Monthly billing will be similar to the existing options. However, RTS articles count and second tariff for the RTS articles will be included for the COD customers in the Monthly Billing.

Tips to Rename Data Profiling Tool Summary File in Windows 7


DPT File Rename Tips in Windows 7

In most of the C classes and recently computerised Offices were configured with Windows 7 Operating System and SQL 2005/2008. At the time of execute Data Profiling Tool in Windows 7 Office it will generate two files - summary file i.e extension with _dcy.csv and _ency.csv file

dcy.csv file is an decrypt file - Readable format.
ency.csv is an encrypt file     - Machine Readable file (Protected file)

While send data profiling generated file we have to find out which one is the encrypted file i.e ency file.
Column length is not fit for file name, so that we have to move the column length to view the file name.
It is an temporary method to view, once we closed the window it will automatically reset file name column length.

Modify column Length

Right click on Name Column in the Data profiling Tool folder > Select More 
Click on Name field and the Set the Width of Select Column as 350 pixels.
Click on OK. Finished.

Now you can Easily find out which one is ency.csv then rename the same with your office pocode.

Aug 29, 2014



To view the copy of letter, please 

A Guide to Complete AV AD Process


A Guide to Complete AV AD Process : 

Thanks to
Shri. Kulwant Singh
System Manager,
Kurukshetra Division – 136119.
Mobile – 9991998111.

COD Disaster recovery in Postman 7.9.1


Postman COD Disaster Recovery

After Update Postman 7.9.1 dated 29.04.2014 Disaster Recovery option available under COD Articles.

Intro about COD:

  1. Authorized PO's can book COD - Parcels using BNPL Parcel Software.
  2. Once article Booked and transmitted using R Net Communication, Booked articles are transmitted to Central server.
  3. Messages were transmitted to Delivery offices using delivery pincode from Central Server.

At Delivery offices:

  • Delivery offices should receive COD article bag and open the COD articles using article type like BPCOD or EPCOD.
  • Click on COD article post sorting then fetch for list out received COD articles.

Dear friends here we have to discuss about two more cases.

Mismatch Delivery pincode

When booking office booked COD article with wrong pincode,
  • Actual delivery office can give request resend to receive the COD articles in Postman Supervisor.

Message data Not available in Central Server

COD Message not available in Central Server,
  • Use Disaster Option to update delivery / despatched article information
  • Service eMO should be booked for the delivered article.

Disaster Recovery

Disaster recovery option is only for update the data of delivery / despatch information in Central server.


Once COD Messages received / Fetched in Postman module it will disappear from both Request Resend and Disaster Recovery.
COD Articles are available in Request Resend option only 7 days from the date of receipt if Not fetched in Postman.
After 7 days article information available in Disaster if messages are not received from central server.

Just for Info : Speed Net 4.2 BO Remarks issues and Solution

Speed Net 4.2 Remarks date Can not lesser than the Invoice date Issues while taking BO Returns of Speed Post articles.

The issue arises only when the articles are fetched for remarks without selecting "Invoiced Datewise" check box.


As such, it is requested to select the "Inovoiced Datewise" check box, select the date of invoice and click on "Fetch" button to take returns.

Duplicate COD Removal Tool by PoTools


Remove Duplicate COD using CEPT Script - Revised

Added Future:

  1. Easy to use, any DOP Official can Use with System Admin assist.
  2. Remove Duplicate COD Script is added in this tool given by CEPT.
  3. This Tool is a Permanent Solution because there is no expiry date.
Remove Duplicate COD Tool has been developed by Admin PoTools. if any problem persist contact  Admin PoTools via


Download Link 1 

Download link 2

Instruction to Rename:

Download Link 1 : Download from Google drive and Rename with .exe at the end of the file name.

Download Link 2 : No need to rename just download and Use it

Aug 27, 2014

FAQ about Sanchay Post 7.5 Service Pack 1 Patch 5


FAQ - Sanchay Post 7.5 Patch 5 Released by SDc Chennai

Totally 5 FAQ and Solutions are available for the Sanchay Post 7.5 Patch 5

For more details download full documents using below link


Sanchay Post 7.5 Service Pack 1 and Patch 5


Download Sanchay Post 7.5 and its patches

Sanchay Post 7.5:

Sanchay Post 7.5 Service Pack 1:

Sanchay Post 7.5 Service Pack 1 Patch 5:



Added Features in Sanchay Post version 7.5:

  1. Provision for updating Aaadhar ID for all schemes
  2. NSC IX Online & Data entry module
  3. FTO Processing 
  4. Enhancement of existing requirements:
  5. Data Entry Module for certificates such as KVP, NSC VIII and NSC IX


  • Modifications in SCS accounts extension

Detailed Features


1) Provision to enter AADHAR ID for all new accounts in online module for all schemes.
2) Option to link AADHAR ID for all the existing accounts through Data Entry Module.
3) Option to link AADHAR ID for all SO accounts in HO through SOSB online & SOSB DE module.
4) Existing Aadhar Id details will be copied from UIDAI table and will be updated in corresponding tables containing account holder details for all the schemes. This is done at the time of DB up gradation for Sanchay post 7.5.
5) Validating the uniqueness of AADHAR ID entered while account opening.
6) ‘SP - Link Aadhaar Number’ tool available in SDC webpage not to be used for updating AADHAR ID henceforth.


1) 10 year NSC IX issue was introduced in the year 2011 and handled by Post Offices manually till date.

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